June 12, 2025 SHA Board Meeting Minutes

The Housing Authority of the City of Sanford, Florida
Minutes of the Board of Commissioners' Annual Meeting
June 12, 2025

I. Chair Melvin Philpot called the annual meeting to order at 2:00 p.m.

II. Invocation and Pledge of Allegiance
Commissioner Twila Roberts led the Invocation and Pledge of Allegiance.

III. Meeting Attendance:

Roll Call:
Chair Melvin Philpot Present
Vice Chair Dan Ping Present (virtual)
Commissioner Alvin Moore Present
Commissioner Twila Roberts Present
Commissioner Rosalyn Thomas Present
Commissioner Terri Tillis Present
Commissioner Jacalyn Williams Absent

IV. SWEARING IN NEW COMMISSIONERS
Commissioners Rosalyn Thomas and Terri Tillis were sworn in.

V. PUBLIC APPEARANCES
None.

VI. APPROVAL OF MINUTES

1. February 13, 2025 Board Meeting
   A motion was made by Vice Chair Dan Ping, seconded by Commissioner Alvin Moore, and carried that the Board accept the February 13, 2025, minutes of the Board of Commissioners' meeting. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent
   
   
2. April 10, 2025 Board Meeting
   A motion was made by Commissioner Alvin Moore, seconded by Commissioner Twila Roberts, and carried, that the Board accept the April 10, 2025, minutes of the Board of Commissioners' meeting. The Commissioners voted as follows.
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent
   
   
3. April 14, 2025 Special Meeting
   A motion was made by Commissioner Alvin Moore, seconded by Commissioner Twila Roberts, and carried that the Board accept the April 14, 2025, minutes of the Board of Commissioners' special meeting. The Commissioners voted as follows
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent

VII. FINANCIAL REPORT
Mr. Michael Simmons, Chief Financial Officer and Vice President of Administration, presented the financial report.

VIII. RESOLUTIONS

CONSENT AGENDA

1. RESOLUTION NO.: 2025-5
   CERTIFICATION THAT THE BUDGET HAS BEEN REVIEWED AND APPROVED AND THE SANFORD HOUSING AUTHORITY DOES NOT COMPENSATE ANY INDIVIDUAL EMPLOYEE FOR MORE THAN 100% OF HIS OR HER TIME FOR FISCAL YEAR JUNE 30, 2026
   
   A motion was made by Commissioner Twila Robers, seconded by Commissioner Alvin Moore, and carried that the Board approve Resolution No. 2025-5. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent
   
   
2. RESOLUTION NO.: 2025-6
   APPROVING FISCAL YEAR JUNE 30, 2026, OPERATING BUDGET FOR HOUSING AUTHORITY OF THE CITY OF SANFORD, FL, OWNED HOUSING
   
   A motion was made by Commissioner Twila Robers, seconded by Commissioner Alvin Moore, and carried, that the Board approve Resolution No. 2025-6. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent
   
   
3. RESOLUTION NO.: 2025-7
   ADOPTING THE CERTIFICATION OF ELIGIBILITY OF TENANT FAMILIES FOR FISCAL YEAR JUNE 30, 2026
   
   A motion was made by Commissioner Twila Roberts, seconded by Commissioner Alvin Moore, and carried, that the Board approve Resolution No. 2025-7. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent
   
   
4. RESOLUTION NO.: 2025-8
   PHA/IHA BOARD RESOLUTION APPROVING OPERATING BUDGET
   
   A motion was made by Commissioner Twila Roberts, seconded by Commissioner Alvin Moore, and carried, that the Board approve Resolution No. 2025-8. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent

NON-CONSENT AGENDA
Commissioner Alvin Moore requested that the following Resolutions be pulled from the Consent Agenda for further discussion. Ms. Vivian Bryant, Esq., Orlando Housing Authority's President/CEO, presented the Resolutions. After a thorough discussion, the Resolutions were approved.

1. RESOLUTION NO. : 2025-9
   AUTHORIZING THE SUBMISSION OF A SECTION 18 DISPOSITION APPLICATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR CARISBROOKE (FORMERLY COWAN MOUGHTON TERRACE) FOR REDEVELOPMENT BY WENDOVER HOUSING PARTNERS, LLC.
   
   A motion was made by Commissioner Alvin Moore, seconded by Commissioner Twila Robers, and carried that the Board approve Resolution No. 2025-9. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent
   
   
2. RESOLUTION NO. : 2025-10
   AUTHORIZING THE SUBMISSION OF A SECTION 18 DISPOSITION APPLICATION TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR HARWICK PLACE (FORMERLY CASTLE BREWER COURT) FOR REDEVELOPMENT BY WENDOVER HOUSING PARTNERS, LLC.
   
   A motion was made by Commissioner Alvin Moore, seconded by Commissioner Twila Roberts, and carried, that the Board approve Resolution No. 2025-10. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent

IX. DISCUSSION ITEMS

1. A. SANFORD HOUSING AUTHORITY MANAGEMENT REPORT
   Mr. Ayub Fleming, Vice President of Operations, presented the Sanford Housing Authority Management report.
   
   
2. NOMINATION OF OFFICERS
   Attorney Ricardo Gilmore, SHA's General Counsel, held the nominations of officers for the Board Chair and Vice Chairman. Vice Chair Dan Ping nominated Melvin Philpot for Chairman. Commissioner Twila Roberts nominated Dan Ping for Vice Chairman. The board approved the nominations. The Commissioners voted as follows:
   
   Roll Call:
   Chair Melvin Philpot Yes
   Vice Chair Dan Ping Yes
   Commissioner Alvin Moore Yes
   Commissioner Twila Roberts Yes
   Commissioner Rosalyn Thomas Yes
   Commissioner Terri Tillis Yes
   Commissioner Jacalyn Williams Absent
   
   
3. CONFERENCES
   
   
   1. NAHRO Summer Symposium
      New York, NY
      July 17-18, 2025
      
      
   2. FAHRO Annual Conference
      Orlando, FL
      July 28-31, 2025
      
      
   3. HDLI Commissioners' Conference
      Edgartown, MA
      September 4-12, 2025 (Three 2-Day Sessions)

X. OLD BUSINESS
None.

XI. NEW BUSINESS
None.

ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned at 3:08 p.m.